I’ve been talking with one of our users about ways to streamline some of his business operations. Sending inquiry emails to sale listings takes up a lot of his time, so we were looking for a way to speed those up. Developing email templates is a great way to speed up your workflow on repetitive tasks. Unlike mass mailings, it still allows you add a personal touch and comment to each recipient.
Tim Ferris has more on creating and using standardized emails in his book, The 4-Hour Workweek. He’s also got some great comments about making email productive and not getting bogged checking messages all day.
Outlook’s built in template function makes it easy to save them, but opening one up takes almost as long as rewriting for short messages. Greg Shultz over has TechRepubic has a nice tutorial on creating your templates and then adding them to your menu bar so you can generate emails from a template quickly.
If you’re a Gmail user, this handy Google homepage module can help you create you templates as well: Gmail Template Generator. Here’s a quick example to show it in action.
Just type in the details in the form.
Hit “generate” to create the message and see how it looks.
Then bookmark the URL to save the template.